1.1 The Bioscience Equity Partners is inclusive of the legal entities listed below and all subsidiaries (“BEP”).
1.2 The BEP is committed to protecting your personal privacy. This policy covers how BEP collects, maintains, uses and discloses personal information, which includes information about you as an identified or identifiable individual (Personal Information).
2.1 This Policy covers all employees of The BEP (whether full-time, part-time or casual) and all persons performing work at the direction of, in connection with, or on behalf of BEP (for example contractors, subcontractors, agents, consultants, and temporary staff) (collectively ‘workplace participants’).
2.2 This policy does not form part of any workplace participant’s contract of employment or contract for services.
3. Commencement of Policy
3.1 This policy will commence on 1 June 2022. It replaces all other similar or related policies, if any, (whether written or not).
a) ‘Personal Information’ refers to information or an opinion about employees which an employee’s identity can reasonably be ascertained. This includes any personal information, including but not limited to home address, email address, date of birth, previous employment details. BEPl only collects Personal Information that it needs for a Relevant Purpose.
b) ‘Sensitive Information’ is a special category of Personal Information and includes information about a person’s health, race, or ethnic origin, political or religious beliefs, membership of a trade union or association, sexual preference or criminal record. BEP will not disclose a person’s Sensitive Information without the person's consent, unless there is a need to disclose such information in accordance with Privacy Act 1988 (Cth) or to comply with any other legislation.
c) ‘Relevant Purpose’ is a purpose related to the person’s employment, interaction or engagement with BEP whether it be prospective, current or retrospective. Examples of a Relevant Purpose include but are not limited to, recruitment, selection, training, development, consulting, counselling, or engagement of services.
d) ‘Confidential Information’ includes (but is not limited to) the following, BEP’s and its Related Bodies Corporate: trade secrets; intellectual property; confidential know-how; policies, systems and protocols; information about the business and its affairs such as pricing and fee information, marketing or strategic plans, commercial and business plans, financial information and data, and operational information and methods; methodologies and supporting documentation; software products, manuals and associated tools; commercial information in relation to current and prospective operations; information about suppliers, dealers, clients or customers such as their specific requirements, arrangements and past dealings; client lists, customer lists, supplier lists, dealer lists; customer, client and supplier lists; business cards and diaries, calendars or schedulers; reports; working papers; training manuals; equipment; computer information and programs; Personal and financial information of which employee’s become aware, and all other information obtained from BEP or obtained in the course of an employee’s employment with BEP that is by its nature confidential
e) ‘Related Bodies Corporate’ as defined in the Corporations Act 2001 (Cth).
5. Collection of Personal Information
5.1 BEP may collect and use Personal Information about you in order to provide you with products and services.
5.2 Generally collects your necessary Personal Information directly from you, whether in person, by telephone, online or in writing.
5.3 BEP may collect aggregated information by using cookies or similar electronic platform.
5.4 BEP does not normally collect or store ‘sensitive information’ (as defined in the Privacy Act), which includes information about ethnic origin, religious beliefs or health. If BEP is required and able to collect sensitive information, the relevant representative will request for your consent prior to collecting sensitive information and letting you know the purpose.
5.5 BEP aims to provide a COVID-safe place of work.
a) To manage work health and safety risks in our workplace, when you attend any of BEP’s offices, BEP may ask for confirmation of your vaccination status
b) For BEP’s clients, a relevant Member will ask for your consent before collecting information on your vaccination status.
c) For BEP’s employees, evidence of vaccination status will be required to be provided to the People and Culture team before attendance in the workplace.
d) Storage of your vaccination status will be kept confidential (and for employees as part of their employment record) and will only be used to mitigate risks by putting in place appropriate measures to support employees, clients and visitors to BEP’s offices
Tax File Number
5.6 BEP may request to collect and use your Tax File Number for taxation reporting purposes. You are not legally obliged to provide your Tax File Number to BEP. There may, however, be financial consequences if you choose not to provide BEP with your Tax File Number.
BEP ensure to only collect information for the purpose of:
Meeting its legal obligations;
Identifying its current or potential customer/candidate;
Providing products and services
6. Maintaining Personal Information
6.1 BEP takes all reasonable steps to secure any personal information from misuse, interference or unauthorised access or disclosure. Access to individual personal information is limited to our authorised employees who specifically need such access to perform their duties.
7. Disclosure of Personal Information
7.1 BEP may disclose Personal Information to a relevant Government body if mandated, or to an authorised third-party provider, if necessary:
a) By obtaining a consent from the individual;
b) The disclosure is required or authorised by or under law or pursuant to court order
7.2 Personal Information may be used to advise you of any promotions or marketing initiatives that may be of interest to you. This may include information relating to new products or services offered by BEP. You may request not to receive direct communication by unsubscribing from the newsletter or contacting BEP at the contact details listed below.
Privacy Officer Email: firstname.lastname@example.org
8. Access to Personal Information
8.1 Individuals are welcome to request access to your personal information at any time by contacting an BEP representative.
8.2 BEP may refuse or deny a request to access Personal Information if:
a) It reasonably believes denying access is required or authorised by or under law or pursuant to court order;
b) Reasonably believes that providing access would pose a serious threat to health or safety of any individual;
c) The information relates to existing or anticipated legal proceedings;
d) Providing access would be unlawful or likely to prejudice enforcement related activities conducted by, or on behalf of, an enforcement body.
9. Quality of the Personal Information
9.1 BEP seeks to ensure that any Personal Information stored is accurate and current.
10.1 BEP is committed to ensuring that all Personal Information is confidential information in accordance to Privacy Act 1988 (Cth) or other relevant legislation. For raising any concerns relating to this policy, please contact the BEP Management Team via email@example.com
11.1 This procedure will be reviewed every two (2) years, or when legislative requirements change, or in the event of a serious occurrence.
12.1 BEP reserves the right to vary, replace or terminate this policy from time to time.